Archivist Report Section Changes and Updates

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Proposal Type: Bylaw Revision
Opened: 20-Dec-2014 12:00AM EST
Closing: 27-Dec-2014 12:00AM EST


I, Maja Zaccara, Archivist, hereby propose the following changes to the Archivist Report Section:
 
    1. Reporting
      1. All reports are out-of-character information except as specifically and mutually agreed between Storytellers and Coordinators for the sake of story, plot or continuity.
      2. Chronicles that do not speak or write English as a primary language are encouraged to maintain contact with OWBN as above, as best they can. The Council understands that reports may not arrive in English.
      3. Chronicle reporting
        1. Each member chronicle of OWBN is required to report to the Archivist, Head Coordinator (HC), and Assistant Head Coordinators (AHC) either in writing via email, or via the appropriate Internet submission form on the OWBN website.
        2. The report may be written by any member of the storytelling staff of each chronicle, but must be submitted by either the HST or Council Member, to ensure its validity. These reports shall be due on the first day of June and December.
        3. Chronicle reports are to be submitted in order to:
          1. Keep track of your Chronicle so we know you're still operational.
          2. Track who is supposed to be on which global administrative lists.
          3. Deal with inter-chronicle disputes as they arise.
          4. Log any issues the chronicles may have.
          5. Encourage interaction with less vocal chronicles.
          6. Maintain an approximate census of our population.
          7. Keep record of major events within chronicles.
        1. Historical Report
          1. This report shall consist of:
            1. Chronicle Name/Appellation/Location.
            2. List of Council Member and storytelling team (including e-mail addresses and/or phone number for emergency access).
            3. Current chronicle web page address.
            4. Dates of game(s) played that month.
            5. Approximate attendance.
            6. In-character (IC) events that may affect the plots of other chronicles.
            7. Inter-chronicle interactions that affect the plots of any other member chronicles.
            8. Other matters the reporter feels are relevant.
            9. Inner-chronicle activity consisting of:
              1. Death or Administrative Removal of prominent characters within the chronicle.
              2. Political changes within chronicle. Ex: Camarilla domain changing to Sabbat domain, the Tremere killing the entire Toreador, the Prince banning an entire clan, Etc…
              3. Major masquerade breaches.
              4. Fame x4 or Fame x5 level actions. Ex: Famex5 character publishing a book nationally.
              5. Strange and unusual events. Ex: Vampire being changed into a mortal.
              6. Any major plotlines being run by STs that Coordinators need to be made aware of that concern their genre.
        1. Disciplinary Report
          1. The chronicle will submit any chronicle disciplinary actions to the elected Archivist via their regularly scheduled chronicle report, which then will compile and maintain a record of all members given chronicle disciplinary actions. This list will be available to any ST, Council Member, or Coordinator within OWBN. They may ask the Historian/Archivist for the list of players, or may inquire after a particular member in that regard.
          2. The permanent banning of a member from a chronicle under Section 1.d or by the chronicle's disciplinary procedures must be announced by said chronicle on the OWbN-ST and OWBN-Council mailing lists.
          3. A Storyteller from the chronicle that submitted the disciplinary action may have said action removed from the Archivist's records.
        1. Rare and Unique Updates
          1. Chronicles will report change of status in rare and unique characters in order for the Archivist to update the record keeping. This will include all deaths, removal from play, and transfer to another chronicle. The information provided will include:
            1. Character Name
            2. Player Name
            3. R & U Category (Clan/Bloodline/Rogue/etc...)
            4. Type of Change in Status
            5. If transferred - the name of the new chronicle
        1. Failure to submit chronicle reports will result in the following disciplinary action:
          1. One to two weeks after the due date for chronicle reports has passed, the Archivist shall send a private email, to the Head Storyteller and Council Representative of the overdue chronicle, requesting action on the part of the Chronicle.
          2. One month after the due date, the Archivist shall send a message to the OWBN-Council and OWBN-ST e-mail lists. This message shall include a list of chronicles that have not submitted a chroniclereport and shall request immediate contact from those chronicles.
          3. Requests for contact shall continue until three months after the due date. If a chronicle report has not been submitted for three months past the due date the chronicle shall no longer be eligible for plot from Genre Coordinators, including Non-Player Character appearances at major events. TheArchivist is responsible for notifying Coordinators of the status of delinquent chronicles and working out methods to compromise plot problems should it prove necessary.
          4. From six months past the due date and beyond, with no attempt made to set up a reasonable time frame in which to submit chronicle reports, and no request to the OWBN Council made for an exemption, the chronicle will be put on probation. The chronicle will lose all voting rights, but will not be removed from any e-mail list(s).
          5. Nine months after a chronicle has completely failed to submit chronicle reports or any arrangements for either delayed chronicle reports or exemption, the chronicle will be expelled from OWBN.
        1. These measures are cumulative; meaning that while the chronicle is on probation it is also not eligible for plot from the Genre Coordinators. All measures short of expulsion are immediately ended upon submitting all due chronicle reports.
          1. A chronicle may request an extension from the Archivist who shall accept and grant such requests at his/her discretion. Such requests shall not be considered if the Chronicle provides false information.
          2. Failure to meet an extended due date granted by the Archivist causes the process to resume where it left off.
          3. A Chronicle may also request an exemption from the OWBN Council, at any time, including during the disciplinary procedure outlined above.
          4. Exemptions granted by the OWBN Council give the chronicle the right to not submit chronicle reports for the duration outlined in the granted exemption.
to (changes in red)
 
D. Reporting
   i. All reports are out-of-character information except as specifically and mutually agreed between Storytellers and Coordinators for the sake of story, plot or continuity.
   ii. Chronicles that do not speak or write English as a primary language are encouraged to maintain contact with OWBN as above, as best they can. The Council understands that reports may not arrive in English.
   iii Chronicle reporting
       1. Each member chronicle of OWBN is required to report to the Archivist and OWbN Coordinators via the appropriate Internet submission form on the OWBN website.
           a. A submitted report may be denied by the Archivists if they deem it incomplete or improper. 
              i. The Archivists must justify their denial and present guidelines to fix it. 
              ii. The chronicle may appeal to the Exec Team if they disagree with the decision. The Exec Team will then decide if the report is to be accepted or redone. 
              iii. OWbN Council will be the final arbiter of any disputes, should Exec Team's decision not be accepted. 
       2. The report may be written by any member of the storytelling staff of each chronicle, but must be submitted by either the HST or Council Member, to ensure its validity. These reports shall be due by January 1st and July 1st.
       3. Chronicle reports are to be submitted in order to:
           a. Keep track of your Chronicle so we know you're still operational.
          ((( REMOVED)) b. Track who is supposed to be on which global administrative lists.
          ((( REMOVED)) c. Deal with inter-chronicle disputes as they arise.
          b. Log any issues the chronicles may have.
          c. Encourage interaction with less vocal chronicles.
          d. Maintain an approximate census of our population.
          e. Keep record of major events within chronicles.
       4. The report shall consist of:
          a. Chronicle Name/Appellation/Location.
          (((REMOVED))) b. List of Council Member and storytelling team (including e-mail addresses and/or phone number for emergency access).
          (((REMOVED))) c. Current chronicle web page address.
          b. Number of games played in that period
          c. Dates of game(s) played in that period.
          d. Average attendance per game.
          e. Major plots that happened in the chronicle
              i. Hereby defined as plot that affected several players over more than two game sessions
          f. In-character (IC) events that may affect other chronicles or territory.
              i. Hereby defined as events that could impact in another member chronicle or coord/neutral territory in a meaningful way
          g. In-character events that may gain Regional or National attention
              i. Regional attention means events that may or have caused PCs, NPCs or mortal authorities in other regional games or nearby areas to take notice. Include IC events that you have informed nearby games and Subcoordinators of.
  ii. National attention means events that may or have caused  PCs, NPCs or mortal authorities outside of your region to take notice.  Include IC events that you have informed distant games and Coordinators of.
          h. Major Political Changes within the Chronicle
              i. Hereby defined as changes in important positions, ranks, leadership or other noticeable meaningful power shilf (i.e. Princes, Harpies, Bishops, high ranked garou, chantry leaders, etc), preferrably indicating the names being replaced.
          i. Noticeable Masquerade breaches
              i. Hereby defined as any breach of the masquerade that reached news, especially online news. 
          j. Fame x5 level actions
              i. Hereby defined as actions that would be noticed by the population. 
          k. Plots that may require help or attention from Coordinators
              i. Any plot the chronicle feel would benefit from such attention, serving as indication of willingness to work with said coordinator.
          l. Character deaths, NPC (Significant sect members, i.e Prince, Primogen, Archbishp, High Ranked Garou, etc or Kine, Mayor, Media personality or other significant person) or PC
 
 
I am considering in this proposal the suggested ammendments:
- Adding that its only important NPC deaths that needs to be reported in, thus avoiding random monster of the week stuff.
- Major political changes only and not any change, but adding a note about preferrably having the names being stated, although at this point I will not put it as a demand. 
- Fixed two spelling error =)
 
Maja
Archivist

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